How to set up rotating shifts at your barbershop
If your team does not work the same hours every week — mornings one week and afternoons the next, or three days on and three off — you no longer have to retype it by hand every fortnight. Tell trimly how often each barber’s hours repeat and it alternates on its own, with no expiry date.
Open Schedule and pick the barber
Go to "Schedule" in the side menu. If you have several barbers, choose at the top whose hours you are changing: each one keeps their own rhythm, so you can have one on fixed hours and another rotating without them clashing. If you sign in as a barber rather than the owner, you go straight to your own.
Choose how often it repeats
The "Weekly schedule" card has a new dropdown, "Repeats every". It starts on "1 week", which is how it has always worked: the same hours every week. Open it and pick your shop’s real rhythm.
Alternating weeks: Week 1 and Week 2
Pick "2 weeks" and two tabs appear just below, "Week 1" and "Week 2". Put that week’s hours in each one and you are done: 9:00–14:00 and 16:00–20:30 in one, 10:00–15:00 and 17:00–20:30 in the other. Both weeks start out identical, so you only have to touch the one that changes.
"Starts on": the date that decides which week you are in
Under the rhythm there is a date. It is the one that marks Week 1; from there trimly alternates on its own, next year included. And you do not have to work it out: right below, it spells it out — "This week (17 Aug – 23 Aug) is Week 1".
On week-based rhythms the start date always lands on a Monday: pick another day and trimly moves it to that week’s Monday. That is what makes "Week 1" a whole week rather than half of one.
Two barbers on opposite shifts
This is the "same as the other one, but the other way round" case. Nothing needs inverting by hand: copy the first barber’s hours into the second exactly as they are, then move the "Starts on" date forward by one week. When one is on Week 1 the other is on Week 2, and they can never drift apart. For a three-and-three, move the date forward three days instead of a week.
You do not need a "swap shift" button every Monday: the date works it out. And if the two of them swap shifts one week, you move the date and that is it.
Three days on, three days off
Some rhythms do not fit in a week because they keep moving: three on and three off lands on Monday, Tuesday and Wednesday one time round, and Thursday, Friday and Saturday the next. Pick "3 days on, 3 days off" and instead of Monday, Tuesday… you get Day 1, Day 2… through Day 6, each showing the date it next falls on. There is also 2 and 2, 4 and 4, and "Another cycle…" if your number is a different one.
Check it before you save
At the bottom of the card you get the days ahead: the ones you work are lit and the ones you are off are dark. It is the quickest way to catch a mistake — if the Saturday you have off shows up lit, move the start date and look again. Once saved, those same hours drive everything: customers can only book when you work, and in the diary each barber’s hours are lit (their column goes dark with the word "Off" on a day they are not in).
And if you already had bookings at those times
If the new hours leave an existing booking outside them, trimly does not touch it: it warns you before saving, tells you which ones and whose, and you decide whether to adjust the hours or call the client. No booking is ever cancelled on its own.
The warning only looks at bookings this change pushes out. Ones that were already outside your hours — a late one you added yourself, say — do not show up in the list.
Set the hours up the way you actually work
With trimly every barber keeps their own rhythm — alternating weeks, days on and days off — and your customers only see the times someone is genuinely in the chair.
Create my barbershop